Travel Changes

Due to Internal Audit recommendations, two travel policies have been updated.  These updates are effective for travel that begins or departs on October 1, 2008. 

CMP 501-02 – Departmental Travel Responsibilities

• Point 5 under Decentralized Travel Responsibilities is new.  It reads, “5.   Travel Specialists will not process travel or other reimbursements if adequate supporting documentation is not provided.”

CMP501-05 – Training and Funding Limitations
Two new policy points have been inserted.

• Point 5 is new.  It reads, “For any trip where NAU pays all or part of the expenses, any stipend, honorarium or other compensation to be paid to the traveler must be disclosed on the travel claim by entering the total amount received from all third parties in the “Less Paid via Third Party” box on the Exhibit J.

Point 6 is new.  It reads, “Travel costs must be allocated in proportion to the benefit derived by each sponsor. Accordingly, researchers must provide documentation of their project-related activities to assure that costs are allocated appropriately and that unrelated activities are not charged to the sponsor. Daily activities on research trips must be documented.  Copies of agendas or daily logs are acceptable documentation as are any other records that substantiate the activities for which purpose the trip was taken. This documentation may include an agenda or daily log.  Other documentation that substantiates that research activities were performed and that outlines details of activities such as types of research conducted, specific places/sites visited, people researcher met with, materials or observations gathered, etc. is acceptable. For additional information see Office of Management and Budget (OMB) Circular A-21 C.4.d.(3).